 |
|
|
|
|
|
|
|
“You won’t believe you ever let your clients see you with any other kind of file.”
Otanra work files and document-handling folders: presentable and durable
 |
Files are the memory and backbone of a law firm. Although their contents may differ per case, their outer appearance is almost universally the same, i.e. a cardboard file with a few or many worn patches, depending on how intensively they’ve been used and for how long. But not the files at the Huver law firm in Venlo. That’s because this law firm works with Otanra files from Jalema, files that are made of heavy polypropylene and virtually indestructible. The files remain presentable and organized for years and years. Lawyer P.M.W. Huver explains their decision. “Until recently, there was pretty much only one system used in the legal profession – cardboard files fitted with elastic bands to hold them together when their contents became too thick. Because these files are often used for years on end and are frequently consulted and supplemented, they look less and less presentable as time goes by. Since we switched over to the new Otanra files last year, we no longer have this problem. Files up to 5 cm thick do not require an elastic band because they have a Velcro closure. Even files that are used intensively for long periods of time do not become unsightly. Once you’ve used an Otanra file, you won’t believe you ever let your clients see you with any other kind of file.”
|
Files are the memory and backbone of a law firm. Although their contents may differ per case, their outer appearance is almost universally the same, i.e. a cardboard file with a few or many worn patches, depending on how intensively they’ve been used and for how long. But not the files at the Huver law firm in Venlo. That’s because this law firm works with Otanra files from Jalema, files that are made of heavy polypropylene and virtually indestructible. The files remain presentable and organized for years and years. Lawyer P.M.W. Huver explains their decision. “Until recently, there was pretty much only one system used in the legal profession – cardboard files fitted with elastic bands to hold them together when their contents became too thick. Because these files are often used for years on end and are frequently consulted and supplemented, they look less and less presentable as time goes by. Since we switched over to the new Otanra files last year, we no longer have this problem. Files up to 5 cm thick do not require an elastic band because they have a Velcro closure. Even files that are used intensively for long periods of time do not become unsightly. Once you’ve used an Otanra file, you won’t believe you ever let your clients see you with any other kind of file.”
A good filing system is essential
Although the digital storage of data and documents is becoming more and more common in the legal profession, work files and document-handling folders continue to be indispensable. “As long as the courts require paper documentation, paper files will remain a necessity. And so you need to be able to store them properly.” The Otanra range of files consists of an outer file for hanging document folders and fastener files in a filing rack or cabinet, a document folder for loose-leaf filing of large volumes of documents, and a fastener file equipped with the JalemaClip.
|
 |
Mr Huver continues, “We always work with files that have this attachment mechanism. In fact, we only use the loose-leaf options when clients provide us with thick packets of documents. But once you start working with these files and organising them, you soon find yourself switching to the attached storage options. The JalemaClip is a fantastic device.”
“All documents within the files now have a set order. When searching for something, you always know exactly where to look. At first, there was some resistance from the departmental secretaries who are responsible for arranging the files because it took some getting used to, but that does not compare to the time saved due to their user-friendliness and convenient organisation.”
“And since a lawyer’s time is more expensive than a secretary’s, we insisted. Everyone is used to them now and wouldn’t use anything else.”
The advantages of the JalemaClip:
• Lets you leaf through the file like a book
• Won’t damage perforation holes (flexible brace)
• Ergonomically designed (clip)
• Margin remains fully readable
• Documents can be copied without having to be removed
• Easy to insert and remove documents
• Space-saving compared to ring binders and other types of file mechanisms
• Easy to take along
“Even files that are used intensively for long periods of time do not become unsightly.”
Files up to 5 cm thick do not require an elastic band because they have a Velcro closure.
Otanra polypropylene files: ideal for thick files
More space with Jalema
The introduction of Otanra files at the Huver law firm was actually the result of a space problem in their archive. “It was completely filled with 4-drawer filing cabinets, with room left for only one more. So we were more or less forced to look for alternatives,” explains Office Manager Suzanne Repping. “On top of that, one of our colleagues who was responsible for filing developed serious back problems from all that pushing and pulling of heavy drawers. We turned to Jalema with this dilemma: How can we store more files in the space that we have? According to the Jalema consultant, our entire archive required only half the space. We were sceptical, but they proved it. We’ve even been able to create an additional workspace in the room.”
The secret was to replace the space-devouring 4-drawer filing cabinets with Jalema racks. Files are suspended laterally from the racks (i.e. diagonally) by means of one-point suspension. Suzanne Repping continues, “This filing system saves half the space. We now have Otanra collective files hanging from the racks, each of which holds individual document folders. We gradually replaced the cardboard files we had been using until then with Otanra fastener files.”
|
“This filing system saves half the space.” |
Thanks to Otanra, there’s even room for an additional workspace.
Jalema offers a total filing solution
Jalema develops and produces filing systems that are equipped with a profile from which the files are hung laterally, i.e. alongside each other from a single suspension point. Otanra is the newest member of the family. The exceptional success of the Arnato line of files is also based on this system.
The advantages of filing with the Jalema Otanra and Arnato:
• Because the files are no thicker than their contents, they offer a clear advantage over ring binders.
• The system is easy to build into existing cabinets and racks.
• Several rows of files can be hung above each other, therefore making optimum use of the available space.
• The files are easy to take along, especially in a briefcase.
• A single system for both dormant and working archives.
• The one-point suspension system reduces filing to a simple movement of the hand when inserting and removing files.
• Options for loose-leaf and attached filing, or a combination of both.
• Use of colour coding promotes easy reference and speed.
Total solution available with cabinets, racks, mobile racks, software and other accessories.
Jalema Mobile System lets you make all office cabinets and filing racks mobile. Your advantage: considerable space savings.
Jalema Office Mobile Cabinets: the efficient, space-saving solution for any office.
|
|
| © Jalema Information Management - info@jalema.com - sitemap |
|
|
